Primary Representative Toolkit
Managing Your EDUCAUSE Membership
Your role as EDUCAUSE Primary Representative is vital—helping your organization get the most out of its EDUCAUSE membership.
We're here to help you in your role. Below we've put together the tools you need to inform your staff and colleagues about membership and help them engage with the benefits and resources available to them:
- Your role as Primary Representative
- Your special access and support
- Five quick ways to get your campus engaged
- Optional roles available to designate to colleagues, including an EDUCAUSE Ambassador
Your Role as Primary Representative
|
Role |
Definition of Role |
Responsibilities |
|---|---|---|
|
Primary Representative |
Primary contact for EDUCAUSE membership. |
Inform organization of membership and share EDUCAUSE program/resource announcements Assign colleagues to roles in your organization's EDUCAUSE roster and keep your organization's roster up-to-date Add colleagues to your EDUCAUSE roster who should be informed of membership and receive EDUCAUSE communications Complete surveys Pay annual membership dues |
Reviewing and updating your organization's roster of representatives helps ensure your organization gets the most out of its membership.
Please notify your designated representatives and EDUCAUSE Ambassador that you have added them to the EDUCAUSE roster and note that they have the option to opt out at any time.
Want help keeping your roster up-to-date or informing colleagues about membership? Learn more about the Roster Manager and EDUCAUSE Ambassador roles.
Special Access and Support
As Primary Representative, you have special access to:
- A dedicated EDUCAUSE membership representative who will help you navigate membership benefits and EDUCAUSE resources. Contact the membership team for any questions you may have.
- Periodic calls with our programs and services teams to get your questions answered and help shape the future of our offerings.
Five Quick Ways to Get Your Campus Engaged
-
Update Your Email Signature
Use your daily emails to let your colleagues know about your role as EDUCAUSE Primary Representative. Example:
EDUCAUSE Primary Representative for [insert institution]
Our organization is an EDUCAUSE member! Contact me for information on research, resources, and events you should know about. -
Announce Your Role
Introduce yourself and your role to colleagues and staff across campus, and let them know they have access to membership benefits. Simply download this pre-written email we've crafted for you and share it with your academic/teaching and learning, IT, cybersecurity and privacy, research, library, and business staff.
-
Add Information to Your Institution's Website
Add a web page about EDUCAUSE membership and benefits to your IT website and campus eLearning/professional development sites (or link to our overview page). Don't forget the EDUCAUSE logo!*
-
Post Regularly to Social Media
Post (or re-share) EDUCAUSE content to your preferred social media channels. Be sure to follow EDUCAUSE on Facebook, Instagram, LinkedIn, and YouTube.
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Present at a Staff/Faculty Meeting and Work with Your HR Department
Reserve time during a staff/faculty meeting to conduct a presentation about EDUCAUSE and the benefits available to your staff and colleagues. You can also create a strategy with your human resources department to inform your colleagues about EDUCAUSE and membership benefits. For instance, discuss ways to incorporate key details into your institutional onboarding materials.
Optional Roles Available to Designate to Colleagues
Below are roles you can assign to colleagues to help you manage your membership and get your campus engaged in member benefits. If you have any questions, please contact our membership team.
Please notify your designated representatives and EDUCAUSE Ambassador that you have added them to the EDUCAUSE roster and note that they have the option to opt out at any time.
|
Role |
Definition of Role |
Responsibilities |
|---|---|---|
|
EDUCAUSE Ambassador |
Individual designated to inform your organization of membership and share program/resource announcements. |
Inform organization of membership Serve as knowledge sharing liaison between EDUCAUSE and your organization |
|
Roster Manager |
Individual designated to manage reviewing and updating your organization's roster. |
Designate representatives who receive EDUCAUSE communications and keep your roster up-to-date |
*The EDUCAUSE's trademarks, service marks, logos, trade dress and any other identifying mark or insignia (collectively "EDUCAUSE's Trademarks") should only be used in a manner that follows these incorporated guidelines to maintain brand integrity: (a) EDUCAUSE trademarks should not be used on a heavily textured, colored, or patterned background. (b) Keep the trademarks separate from other elements within the design space by maintaining a measure of white space around it, regardless of the medium. (c) EDUCAUSE should be written in all uppercase and, unless formally arranged in advance, any copy should avoid implying EDUCAUSE endorsement.